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What Is Behind the iComply Solution?
Data within an organization falls into two categories; dynamic - which is typically held in databases and subject to constant change, and static - which is reference or fixed content data, that changes infrequently and typically has a long life and high value. Reference data takes many forms, such as, business reports, financial papers, contracts, employee information, medical records, X-rays, e-mail, check images, surveillance video, recordings, broadcast content, etc.
The iComply solution focuses on this "reference" or "fixed content data". It's purpose is for businesses that need to comply with the more stringently enforced existing regulations or new laws addressing the protection, management and disposition of information. It enables business practices to reduce the risks associated with electronic discovery requests and potential litigation.
The unprecedented flexibility and security of this solution empowers organizations that are implementing corporate governance practices for the long term management of their digital assets. There are significant TCO (Total Cost of Ownership) savings to be made within every business when using highly managed “hardened” information storage as provided by our iCompy solution.
Valuable Benefits of iComply
Single Instance Store - CAS (Content Addressable Storage) technology enables single instance store, whereby only one copy of a data object is kept. The solution will identify duplicate objects based on their CAS address and store only one copy, resulting in less storage needed, reduced network bandwidth and less overall cost.
Authentication and Integrity - Our solutions technology verifies and reports that all assets and asset metadata has not been tampered with or corrupted.
Immutability - An object placed under the iComply solution cannot be changed or erased until the end of its retention period.
WORM functionality - Providing Write Once, Read Many functionality
File Level Retention Enforcement - Enforces retention polices at the object level allowing different retention periods to be placed on files based upon their importance to an organization.
Audit Trails for Compliance -Meets many requirements of the numerous compliance laws and privacy regulations including:
• Digital Time Stamped Records - a requirement of FDA regulations
• Serialization - a requirement of SEC regulations.
• User Access Trail - a requirement of HIPAA
Military-strength deletion / disposition -At the end of a retention period objects are scrubbed through an automated seven step process once authorized by the appropriate administrator. Additionally, the keys to deleted encrypted data will be “scrubbed” providing a “double” delete function.
Security and Data Protection - 256-bit AES encryption can be placed on all or selected assets. Tamper-proof time stamping of assets adds an additional layer of security.
Fail-safe CAS Technology -Utilizes a dual cryptographic process (hashing algorithm) to create its unique CAS address, which ensures the integrity of the file and no loss of information through potential data collisions.
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